Gathering info

Arrival and Departure times

Weekend Ticket Holders: 

Please arrive from 14:00 on Friday, 4th September. We kindly ask that you do not arrive before this time unless pre-arranged, and try to arrive before 22:30. The gates will close at midnight. 

If you are arriving in a campervan, someone will guide you to the designated parking area once you have checked in. 

The gathering will officially close on Sunday, 6th September in the afternoon, following a celebratory lunch. You are welcome to stay on-site until Monday morning, but please note that you will need to self-organise your evening meal on Sunday.

Saturday Day Ticket Holders:

 You are welcome to arrive from 09:30 on Saturday, 5th September.

Food and drink

We are delighted to provide a delicious, fully vegetarian menu for the weekend. 

Friday: Lunch is not provided on Friday, so please bring your own or eat before you arrive. For Friday evening, a pre-ordered Veggie or Meat food pack will be available from 17:30. We will have BBQ stations set up so you can cook your own food.

Saturday:

• Lunch: Garlic and oregano focaccia sandwich (grilled courgette, roasted red peppers, freshly pickled red onion, fresh basil, and pesto) served with tomato salsa, homemade butternut squash dip, and tortilla chips. A gluten-free/vegan bread option is available, and dairy-free cream cheese will replace pesto for those with dairy or nut allergies.
• Dinner: Vegetarian lasagne served with garlic bread (baguette or gluten-free), a green salad with balsamic dressing, and a fresh fruit salad with coconut yoghurt and roasted hazelnuts.

Sunday:

• Celebratory Lunch: Long grain rice with chilli sin carne (vegetarian bean chilli), a tomato, oregano, and sumac salad, and turmeric and spice-marinated cauliflower dotted with a rich tomato sauce.

Breakfast and drinks:

A self-serve breakfast station will be available each morning, offering bread, baguettes, butter, spreads (jam, nut butter, honey), fresh fruit, and a selection of teas and coffee. 
A self-serve hot drink station will be open from Friday evening.

Please remember to bring your own mug! 

Free hot drinks are available on the weekend. At limited times during the weekend our pop up café will be open selling snacks, and cakes at reasonable prices. An honesty box system will be in place for snacks like cookies and biscuits.

The Bar: We will be running a small bar serving local beers, ciders, wines, and soft drinks. The bar will be open from 18:30 to 23:30 on Friday and Saturday, and from 16:00 to 20:30 on Sunday. Please note the bar is CASH ONLY.

Accommodation and facilities

Camping and campervans: Upon arrival, you will be directed to the camping areas. Please note that there are no electric hook-ups available for campervans.

Accessibility: If you have any concerns about accessibility or specific needs we should be aware of, please contact us in advance.

Phones and charging: You can charge your devices at a dedicated charging station.

What to Bring

To ensure you have a comfortable and enjoyable weekend, please pack the following:

• Your own plate, bowl, knife, fork, spoon, mug, and refillable water bottle. (We do not provide these!)
• A plastic cup or tumbler for use at the bar 
• Camping gear: Tent, sleeping bag, headtorch, picnic blanket, earplugs, towel, and toiletries.
• Warm clothing: September evenings can be chilly. Bring a blanket, warm layers, and even a hot water bottle.
• Cash: For the café, bar, and shuttle bus 
• Notebooks and pens for workshops and networking.
• Instruments, songs, and stories to share around the evening fire pits.

What NOT to bring

For the safety and comfort of all attendees, please leave the following at home:

• Dogs or other pets
• Recreational drugs
• Alcohol (available at the bar)
• Fireworks
• Generators or personal sound systems
• Items for sale (unless previously agreed with the organisers)

Event culture and guidelines

What makes this gathering so special is that it is co-created by you! We encourage everyone to participate and help out where they can. 

How you can help:

• Volunteer for a shift at welcome area, in the kitchen, or at the café. It’s a great way to meet people!
• Help replenish the washing-up water if it runs cold.
• Report any issues (empty loo roll, damaged facilities) to a crew member.
• Join in the collective "take down" of the site on Sunday afternoon.

Site Rules:

• Smoking and vaping are only permitted in designated areas.
• No open fires, except in the official fire pits. Please ensure children do not play with the fires.
• Keep children out of restricted areas.
• We reserve the right to ask anyone to leave without a refund if they do not respect the site rules or cause a nuisance to others.

Photography and GDPR: 

We will have people capturing photos and videos throughout the weekend for use on our website, social media, and promotional materials. If you prefer not to be photographed, please let us know at the Welcome station upon arrival so we can respect your privacy.

Display area and noticeboard: 

We will have a dedicated space for you to showcase your projects. Feel free to bring leaflets, designs, Diploma portfolios, or post your "wants, needs, and offers" on the noticeboard.

We can't wait to welcome you to Afrinoon Permaculture for a weekend of connection, learning, and celebration. If you have any questions, please don't hesitate to get in touch!